How universities are using chatbots to improve the student admissions process

This perception in itself is promising, as it confirms that the chatbot helps students to reflect on their own practice. This reflection enabled the students to focus on the elements of the chatbot that, in their opinion, did not work or that needed to be improved [32]. Supplementary Material 2 lists the questions asked by Bachelor’s and Master’s degree students in the chatbot for each subject. Undergraduate students provided 219 questions that were collected in the chatbot, almost all of which (99.09%) referred to metacognitive orientation strategies, and 0.91% to metacognitive planning strategies.

Although we tend to think of education as an industry that isn’t too tech-savvy, technology has made its way in schools. According to research, education is one of the five top industries benefiting from chatbots right now. Chatbots for education, specifically, could be deployed over messaging apps (like Facebook Messenger or WhatsApp), custom school apps (when available), or the school’s website. Chatbots can inform students about on-campus resources such as library hours, student services, and campus events. They can also assist with campus navigation, providing directions to buildings and facilities. Educational institutions are adopting artificial intelligence and investing in it more to streamline services and deliver a higher quality of learning.

AI Assistant forAlum Engagement

Also, chatbots tend to stimulate questions from students who may be restrained from engaging in a conventional learning space (Verleger & Pembridge, 2018). First, there are those who do not have an educational intent and work to favor management processes and as personal assistance to students. And then there are those who have a clear educational intent and function as tutors that accompany the student in their learning process or create a more concrete exercise and practice environment. One is the technological improvements that will provide better usability in common education contexts. This should include conversational assistants with human-interaction structures, something that will no doubt help improve student interactions.

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The limitations of chatbots: Using bots the “right way”

Chief among these is the need to build an inclusive and accessible learning environment that addresses students’ diverse needs and mitigates learning barriers. Diversity, equity, and inclusion (DEI) have been considered among the key missions at many institutions metadialog.com to achieve quality education. This means that faculties need to ensure students with different learning backgrounds, needs, and preferences have access to meaningful, equitable learning opportunities, as well as receive timely support and aid.

Much of the early panic over ChatGPT has subsided as instructors have realized the limitations of the AI, tools have been developed to detect its use and thought leaders have encouraged colleges to embrace tools like ChatGPT. The chatbot should reflect the institution’s values and brand and be designed to communicate in a way that resonates with the target audience. At Kommunicate, we are envisioning a world-beating customer support solution to empower the new era of customer support. We would love to have you on board to have a first-hand experience of Kommunicate. Guiding your students through the enrollment process is yet another important aspect of the education sector. Everyone wants smooth and quick ways and helping your students get the same will increase conversions.

For Education, ChatGPT Holds Promise — and Creates Problems

With edtech companies at its core, chatbot for education has become a new norm and made life easier for students, professors and even the administration department. We discovered that mind mapping strategy using AI chatbots provides EFL learners with a practicing environment inside and outside the classroom by identifying the meanings of users’ statements and responding accordingly (Lin and Mubarok, 2021). This strategy processes words into a picture with a core word at the center or the top and related words or images linked with the keywords by lines. Students who use mind mapping perform better academically and can think more logically (Swestyani et al., 2018). In addition to improving students’ academic performance and organizing interactions between humans and robots, the MM-AI Chatbot (Mind Mapping) is more effective than the C-AI (Conventional AI) chatbots (Lin and Mubarok, 2021; Mageira et al., 2022).

In 1988, Rollo Carpenter created Jaberwacky, a British chatterbot that was built to « simulate natural human chat in an interesting, entertaining, and humorous [sic] manner ». This application was one of the first capable of learning new responses instead of being driven by canned dialog from a database. In fact, as you’ll see from the examples below, chatbots have become an integral part of the customer journey. More importantly, they can help take a lot of the burdens of repetitive questions, straightforward requests, and other low-value tasks from agents’ plates—while helping a contact center hit its customer service objectives. Bennett is a sociolinguist whose work draws on ethnography, and his study of how design can cultivate empathy informs his view of chatbots.

Would Your Digital Product Benefit from a Chatbot?

There is certain amount of information saved in the software regarding the information and details of the product. When a visitor asks the bot about his queries, the bot then provides the information it has, on the requested  subject post analysis of the keywords. Earlier, companies needed to hire extra and special manpower to handle new queries from site visitors. The bots’ data being pre-feed in them, they can deliver any information asked, any number of times to numerable people, even at the same time if needed. So if Josh has any query which he needs answers to instantly, clearly no person from India will be there to attend him right that time since, it won’t be the working hours in India.

• Tertiary (non-university/college) educators who received the form were mainly based in Andalucía.
• Respond just like your best admissions counselors would — handling complex questions with human-like precision — to give your staff relief without sacrificing the student experience.
• Conversational AI projects are no longer limited to just customer service and businesses are deploying them for numerous other tasks.
• Provide instant, formative automated feedback on technical aspects of students’ writing such as grammar, spelling, citation, and content structure.
• This will help build transparency and establish a healthy relationship with the parents and students.
• Since AI is trained on data, the underlying data could carry implicit or explicit biases that could result in discrimination against certain groups of people, such as minorities and women.

Focus group discussions (after posttest) were conducted with the experimental cohort to garner data on the perceptions regarding their interaction with the KNUSTbot. Students were asked to appraise the positive and adverse viewpoints of their interaction with the KNUSTbot during this discussion. Student appraisals of the discourse were utilized to generate the thematic codes. You can now see the conversations coming in and view the data in our View and Export section. You can also analyze the data and evaluate the performance of the chatbot in the Analyze section. From accommodation to course credits, answer their queries instantly, and watch your student satisfaction rise like never before.

4 RQ4 – Which kind of interaction media features do teachers value the most?

The need for more instructions on how to apply the knowledge acquired from the course was also highlighted. Furthermore, chatbots can assist in overcoming this difficulty by initiating conversations based on the student’s context, making students seem individually addressed (Hien et al., 2018; Howlett, 2017). A chatbot can be an intermediary between a student and an instructor, which allows students to concurrently control their learning and improvement at their pace without constraining them (Wang et al., 2021).

• In the form of chatbots, Juji cognitive AI assistants automate high-touch student engagements empathetically.
• A pretest–posttest design was implemented, with the 68 participating undergraduate students being randomly allocated to scenarios representing a 2 × 2 design (experimental and control cohorts).
• This is probably because it is a very popular and intuitive app widely used in Ghanaian higher education (Boateng & Tindi, 2022).
• With every use, chatbots become more and more beneficial for the education industry.
• This can save customers time and effort by eliminating the need to sift through countless products to find what they are looking for.
• For any college or university, swift communication is crucial when it comes to converting prospective applicants into enrolled students.

Not only do chatbots provide information quickly but they engage users through personalized experiences. This ultimately helps institutions improve their customer service and meet the needs of their students and staff. In the digital transformation era, educational institutions are exploring new ways to enhance student and faculty services. One such innovation is using higher education chatbots designed to provide automated support and assistance to users. AI chatbots in education can help engage with prospective students by focusing on intent and engagement.

Automate 70% of your Student Customer Support using Chatbots

Learning requires engagement and the fact is that students these days are more accustomed to engaging through social media and instant messaging channels than anything else. They use these platforms to communicate, research topics, and find help with their assignments. This study was conducted after obtaining an approval from the Institutional Review Board of Dongnam Health University ( – HR-006–01).

This is true right from the point of admission and is accomplished by personalizing their learning and gathering important feedback and other data to improve services further. Intelligent chatbots can continuously interact with students and solve queries rapidly. Chatbots can assist students prior to, during, and after classes to enhance their learning experience and ensure they don’t have to compromise while learning on a virtual platform. Advancements in AI technology have empowered chatbots with the ability to engage in dialogue with students. In doing so, they have identified gaps in learning and understanding and can automatically provide relevant, helpful information, suggest alternative strategies, answer questions and supply additional knowledge to help get them back on track.

THREE-STEP SETUPDASHBOARD FOR STUDENT INSIGHTS

Third, there was a significant difference in the participants’ interest in education between the experimental and control groups. As such, a chatbot program can positively affect students’ learning during the COVID-19 pandemic, and its application is likely to increase nursing students’ interest in education and positively contribute toward their learning experiences. Second, there were no significant differences in clinical reasoning competency and confidence in fetal health assessment using EFM between the two groups. Nonetheless, there might have been restrictions in using this tool in our study, which aimed to evaluate the effect of a chatbot educational program. Moreover, previous studies [6, 18, 24] have evaluated chatbot programs by assessing academic engagement and participation.

• Chatbots can initiate personalized message to the website visitor based on profile of the visitor, location and other things.
• At CSUN, students were first introduced to CSUNny when they submitted their deposits.
• It’s true as student sentiments prove to be most valuable when it comes to reviewing and upgrading your courses.
• Company representatives and institution employees can get answers to their questions.
• You can acquire the information gathered and work on future finances accordingly.
• Our mini-review show that only 7 open access empirical studies were conducted at the tertiary level (Nghi et al., 2019; Yin and Satar, 2020; Kim et al., 2021; Lin and Mubarok, 2021; Belda-Medina and Calvo-Ferrer, 2022; Hew et al., 2022; Mahmoud, 2022).

To investigate RQ2, the investigators used the data from the focus groups, which took place at the University premises. The students were interviewed in groups of 11 or 12 people to create the dynamic of a conversation and to make the student feel more at ease (Witsenboer et al., 2022). The data were digitally recorded, transcribed, and manually coded under themes using content analysis.

While some systems are designed with artificial intelligence to comprehend new requests from users (intelligent chatbots), other systems are automated answers that source their information from a knowledge base (simple chatbots). The reason is that it is the tool preferably used by educators to provide assignments’ feedback to students, support course discussions, and post learning resources in a semi-formal learning context Panah and Babar (2020). Moreover, the use of WhatsApp in higher education could enhance social presence Tang and Hew (2017) and foster trust relationships between educators and students embedded in the social learning process Gachago et al. (2015).